Switching Payroll Providers? Here’s What You Need to Do to Prepare

Are you thinking about switching payroll providers? There are a number of reasons why you might consider making the change, and some business owners avoid changing companies because they are worried about problems in the transition. If you aren’t happy with your current payroll provider, then you might consider switching to a full-service bookkeeping company instead.

Here are a few tips to make it an easy transition to a new small business bookkeeping service:

Consider the Time of Year

There are certain times of year that make it easier to switch payroll providers. For example, you might consider timing the change with the beginning of a new year or the end of a quarter. Or, if you need to make the change during the middle of a quarter, then make sure to time the change right after payroll checks are distributed so that you can maximize the time available before the next set of paychecks need to be cut.

Backup Data and Employee Information

Most transitions are smooth because there are great computer systems in place to make it easy to transfer the information from one database to another. But, you never when things might go wrong, so it is best to save a backup of your current information just in case. Before making the change, be sure that you have all of the backup information stored in a safe place.

Gather Information for Your New Bookkeeper

Your professional bookkeeping service will provide you with a list of details that will be needed for the change. They might request information such as federal and state tax ID numbers, employee names and addresses, social security numbers, tax deduction details, bank account numbers for direct deposits, and copies of previous tax returns and all tax forms.

Choose the Best Bookkeeping Service

Before you get started, it is important that you talk with your new bookkeeper about the service options that are available. Most online bookkeepers will offer several different types of services, and the cost will vary depending on the type of service that you will be receiving. Discuss the options, so that you can choose the best solution for your individual needs.

At Easier Bookkeeping, we offer affordable bookkeeping services to improve your payroll management. If you are looking for a new payroll provider, then we invite you to contact us today to learn more about the small business bookkeeping services that we offer: (888) 620-0770

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