Security Tips for Online Data and Financial Records

Many companies are using online financial tracking programs to organize their books, and these tools can offer powerful resources to help your business in many ways. Even though the digital world now offers a number of amazing tools that you can use, there is one concern that you need to watch for: online security.

Hacking is becoming more common, and you need to ensure that your client information and financial records are kept safe and secure. Here are a few tips that you can use to protect your digital data and information:

1. Move it to the Cloud

As a general rule of thumb, data is safer when it is kept on the cloud instead of being stored on the hard drive of your computer. Most accounting programs will provide you with cloud storage, and you need to check about the security of the storage to make sure that your information is safe. Ask who has access to your records and find out the system administrator for your information.

2. Encrypt Information

If you need to store something on your laptop or a local hard drive, make sure that you encrypt the information whenever possible if it contains sensitive details. Also, consider the security of uploads to the cloud, because it is possible for data to be intercepted when you are transferring it from your computer to the cloud. If you need an extra layer of protection, use a VPN service to change the location where the data is being transferred. Whenever you are using a public, unsecured WiFi connection, you should avoid accessing this financial information if possible.

3. Keep Your Computer Up to Date

Make sure that your computer is up to date with the current software and operating systems that are available. Additionally, it is a good idea to have a trusted antivirus software and firewall to keep you protected when you are online. Make sure that anyone who is accessing your financial records also has good computer security, such as office employees or your small business bookkeeper.

4. Use Strong Passwords

Strong passwords keep your information protected and they decrease the likelihood of your website or account getting hacked. Use strong passwords for your personal account, and also make sure that your bookkeeper is using a strong password when accessing your online bookkeeping software.

At Easier Bookkeeping, security is our top priority. When you contact us about the full service bookkeeping that we offer, you can rest assured that we will keep your information protected. Call us today for more information about the services that are available: (888) 620-0770

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